Terms & Conditions

The Cotswilds Membership Terms and Conditions

Last updated: 18th November 2025

By joining The Cotswilds, you become part of a members community that exists to create meaningful connections, unique experiences, and shared opportunities. These Terms and Conditions set out how membership works, what you can expect from us, and what we expect from you. Please read them carefully before joining, as they form a legally binding agreement.

These Terms do not affect any rights you may have under UK consumer law, which cannot be excluded by contract.

1. About The Cotswilds

  • The Cotswilds is a community for women who want to connect socially and creatively, and for some, grow their businesses alongside peers. We host a blend of informal gatherings, curated experiences, and retreats across the Cotswolds.

2. Membership

  • Membership is non-cancellable and non-refundable.

  • Membership is non-transferable and applies to the individual named at sign-up.

  • Membership fees must be paid in advance via our website or agreed payment method.

  • Founding Members (anyone who joined on 1st September 2025) Founding membership is a one-off, upfront payment. All Founding Members will be given the option to renew on 31 August 2026. As a Founding Member, you acknowledge that this is a pilot initiative. While our full intention is to deliver the 12-month programme, you accept that there is some inherent risk in supporting a new venture. If for any reason The Cotswilds does not continue for the full period, no refunds will be issued. By joining, you confirm that you understand and accept this risk as part of being a Founding Member.

  • Annual Members (anyone joined on or after 5th January 2026) Membership is annual, upfront payment for twelve months, this includes a £26 joining fee. Membership will automatically renew every year unless you cancel your membership. Cancellation must take place at least 60 days before your renewal date. For members who join on 5 January 2026, this means you must cancel by 5 November 2026.

3. Membership Benefits

All Members (Social Membership Perks)

By joining The Cotswilds, members gain access to:

  • WhatsApp community with themed groups

  • Ticket resale space (for Founding Members only)

  • First access to all events and members-only gatherings

  • 2-3 social meets ups per month

  • The Cotswilds merchandise

  • Discounts and perks with local partners*

*Partner perks and discounts are provided in good faith but are subject to change or withdrawal at any time.

Business Membership (includes all of the above, plus):

  • Access to members only monthly business mixers

  • Early access and preferred rates for our monthly expert speaker events

  • Access to business-only WhatsApp community

  • Priority listing in the The Cotswilds Directory

  • Event collaboration opportunities

4. Events and Activities

  • Membership does not guarantee you a place at every event, but it does mean you’ll be given access to tickets first. As places are limited, they are allocated on a first-come, first-served basis.

  • The Cotswilds will host a mixture of free informal meet-ups and ticketed events.

  • For most ticketed events, members will receive preferential rates.

  • Tickets are non-refundable.

  • Members are permitted to resell tickets within the dedicated WhatsApp community.

  • Retreats and some larger meet-ups may be delivered with third-party organisers, in which case their separate terms will also apply.

  • The Cotswilds reserves the right to cancel or reschedule events where necessary.

5. Behaviour and Responsibilities

We expect members to:

  • Abide by the Cotswilds Community Guidelines (link).

  • Be respectful, supportive, and inclusive in all spaces.

  • Keep private conversations confidential.

  • Avoid spamming, aggressive selling, or inappropriate promotion.

  • Take responsibility for their own wellbeing at events and retreats, including assessing their own fitness for physical activities.

  • Any breach may result in suspension or termination of membership without refund.

  • Members are also welcome to arrange or promote their own gatherings within relevant The Cotswilds WhatsApp groups, however no member led event should be organised on the same date and time as a core The Cotswilds event.

  • Members are welcome to share other events happening or being organised in the local area, however these should not be posted more than twice to keep the space enjoyable and avoid spam.

6. Liability

  • Participation in all activities is at your own risk. The Cotswilds is not liable for any personal injury, loss, or damage to personal property unless caused by our negligence, and accepts no liability for delays, cancellations, or disruption to services caused by events outside our reasonable control (including strikes, weather, pandemics, or other force majeure events).

  • Members are advised to consider personal insurance for retreats, trips, or physical activities.

7. Privacy and Data (full details here)

  • We will handle your personal information in line with our Privacy Policy.

  • We will never share your contact details with third parties for marketing purposes without your consent.

  • Members must not collect, store, or use other members’ information for marketing purposes without express permission.

  • Members are responsible for ensuring any information they provide for directories, groups, or offers is accurate.

8. Photos and Content

  • We may capture photos or videos at events to promote the community. If you prefer not to appear in these, you must notify us before the event. If you do not notify us, you consent to your image being used by The Cotswilds.

  • All intellectual property relating to The Cotswilds (including brand assets, event formats, and materials) remains the sole property of The Cotswilds.

9. Complaints and Feedback

  • We welcome feedback at any time. If you have a concern or complaint, please contact us in writing at info@thecotswilds.com. We will acknowledge complaints within 5 working days and aim to respond fully within 14 working days.

10. Variation of Terms

  • We reserve the right to update these Terms from time to time for operational, legal, or community reasons. Members will be notified of significant changes, and continued membership after changes indicates acceptance.

11. Governing Law

  • These Terms are governed by the laws of England & Wales. Any disputes will be subject to the exclusive jurisdiction of the English courts.

The Cotswilds Community Guidelines

(These form part of our Membership Terms & Conditions)

We’re so glad you’re here! The Cotswilds is a warm, welcoming, members-only community. These guidelines ensure we remain a safe, inspiring, and unique space for everyone.

1. Share openly, protect privacy

  • We love seeing your Cotswilds moments on social media — tag us so we can join in!

  • Please respect members’ privacy:

  • Do not share members’ contact details outside the group without their express permission.

  • Do not collect, store, or use member contact information for marketing or business purposes without written consent from The Cotswilds.

  • At events, photography and video may be taken for Cotswilds promotional use. If you’d prefer not to appear in this content, please let us know on arrival.

2. Protect what makes The Cotswilds unique

  • We curate one-of-a-kind experiences for our members. To protect this:

  • Please don’t use The Cotswilds’ membership list, events calendar, formats, or concepts to organise competing groups or events.

  • “Competing” means any group, network, or event series (online or in-person) within 25 miles of the Cotswolds offering substantially similar activities, experiences, or membership benefits.

  • Promotion of such groups or events on our platforms (including WhatsApp) is not permitted without written permission.

3. Meet-ups and new groups

  • Small, personal meet-ups with friends you make here are encouraged - that’s why we exist!

  • If you’d like to create a larger group (10+ people), run a public event, or start your own community involving Cotswilds members, please speak to us first so we can support you and ensure it doesn’t conflict with our activities.

4. Lead with kindness

  • Our community is built on respect and inclusion.

  • We welcome different perspectives, but communication must always be respectful.

  • Harassment, discrimination, or aggressive behaviour will not be tolerated and may result in immediate membership termination.

  • We actively welcome all identities, backgrounds, and experiences. Please use inclusive language and uplift voices that are less heard.

  • If you dominate a conversation, consider stepping back to invite others in.

  • If you notice or experience bias or exclusion, please let us know — we’re committed to evolving and ensuring everyone feels they belong.

5. Event attendance

  • If you book and cannot attend, please let us know as soon as possible

Our commitment to you

By joining, you agree to follow these guidelines and our full Membership Terms & Conditions. Breaches may result in suspension or cancellation of membership. In most cases, we’ll start with a conversation first; serious breaches may lead to immediate termination.

In return, we’ll keep curating the best connections, experiences, and moments the Cotswolds has to offer.